Keep the final reviewed export and distinguish it from a prepared pay record.

1. Keep each final download

Store the reviewed CSV or PDF with its pay period, staff scope, export date and version under your organization’s recordkeeping policy.

2. Understand Previously prepared records

Overview → Previously prepared records opens existing prepared records. A prepared record is separate from directly downloading timesheets.

Previously prepared records is available from Overview.

3. Do not assume a download creates history

The direct export actions do not provide a guaranteed searchable archive of every downloaded file, export batch ID or provider submission receipt.

4. Keep provider evidence too

Retain the provider’s import/submission receipt and identify replacement files clearly. Ask Support about a specific record or retention requirement before relying on an assumed archive.

Before you finish

• Preparing a pay record is optional for downloading timesheets.

• A prepared record does not prove an employee was paid.

Related guides

• Understanding What Bloomily Does—and Does Not—Send to Payroll

• Preparing Timesheets for Payroll Export

• Exporting Printable Timesheets to PDF

• Correcting Timesheets After an Export

Screenshots show an example center. Pay periods, approval, rounding, breaks and overtime settings depend on your organization’s configuration.