When part of a family's tuition is paid by a subsidy program like CCAP or CCW, you only want to bill the parent for what they actually owe. Bloomily handles this by building an invoice that shows the full tuition, subtracts the subsidy, and leaves the parent with the correct remaining amount.

This setup is support-assisted right now. The Bloomily team builds the first invoices with you so the math and the layout are right, then you can repeat the pattern. Reach out anytime and we will get it set up.

The two common patterns

Different subsidy programs bill differently. Most centers use one of these two shapes.

CCW (and similar): bill the difference. The invoice shows the full tuition, then a line that subtracts the expected subsidy, so the amount left is what the parent owes.

• Full tuition (one line)

• Subsidy (a discount line that subtracts the expected subsidy amount)

• Remaining balance = what the parent pays

The parent sees the whole picture: the real cost of care, the help they receive, and their share.

CCAP (and similar): bill the parent fee only. Tuition is covered by the program, so the parent is billed only their monthly parent fee, plus any extra charges like absence days or add-on fees, due on a set date.

• Monthly parent fee (one line)

• Any absence or extra fees for that month (separate lines)

• Due date set for the month

How the invoice is built

Subsidy invoices use the same invoice workspace as other invoices: open Money > Invoices and choose New invoice. Confirm the organization, family, child, due date, and line items in the preview before creating it. Line items have a type, and the two types that make the subsidy pattern work are:

• Tuition for the full cost of care

• Discount for the subsidy amount that gets subtracted

Because the exact line setup depends on which program a family is on and how that program reports its share, the Bloomily team builds these with you the first time. Once the shape is set for your center, repeating it for each family is quick.

Double-check the subsidy amount

Subsidy amounts change, and they are not always reported correctly. Before an invoice goes out, confirm the subsidy figure against the program's latest paperwork for that family. A wrong subsidy number means the parent is billed too much or too little, so this quick check is worth it every billing cycle.

What stays with your center

Bloomily builds the invoice, but the numbers and the policy are yours. Your center owns:

• The tuition rate

• The parent fee amount

• Which families are on which program

• How absence and extra fees work

If a parent asks why their share is a certain amount, that answer comes from your center and the subsidy program, not from Bloomily.

Get it set up

Subsidy billing is hands-on the first time, and we are glad to help. Contact the Bloomily team with the program (CCAP, CCW, or another), the families involved, and how the program reports its share. We will build the first invoices with you and show you how to repeat them.