For center administrators with access to Programs and Money.

Put a child in a program that bills every month, see the first bill before you confirm, and choose whether this month is billed.

Before you start

The program is set to bill every month (see "Bill a program every month"). If it is not, approving a place makes no bill and the receipt says so.

Steps

1. Open Programs, open the session the child is joining, and press "Enroll child". Pick the child. The window shows the first bill, for example "If approved today, first bill: $400 for November, made Oct 25, due Nov 1." A program billed every month bills each month in full, so there is no mid-session price.

2. Open Programs > Roster and find the child. Press "Approve".

3. If this month's bills were already made, the window says so, for example "October's bills were made on Sep 25." Choose "Bill October too" (the default) or "Start with November". Only someone who can edit billing sees the choice.

4. Read the line "First bill: …" and press Approve.

5. Read the receipt. Under "Billing" it says which bill the month went on.

Other doors lead to the same place and show the same first bill: Families > Add & enroll (last step), and a child's record > Enrollment > Add a class when the class's room belongs to the program.

Check the result

• The month goes on the family's bill that has not been sent yet. If there is none, Bloomily makes one draft, due the day it is made. It waits as a draft: send it from Money > Invoices.

• A bill that was already sent or paid is never changed.

• Nobody is emailed by the bill. The approval email follows the "Tell the family" switch in the window.

• If you miss a month, the daily billing run bills a late joiner's month the next morning.

• A child who pays a different rate or nothing: Roster > Revise.

• Do not use Money > New contract for this. A contract is a school-year plan, one per child per year, and Bloomily refuses a second.