Use Learning > Media in Admin OS for photos, videos and albums. Media permissions, approval settings and the selected audience determine who can see the result. Public Website media is separate from family media.

Create an album and upload

1. Open Learning > Media and choose Photos or Albums.

2. Use New album and enter its name. A new album starts staff-only.

3. Use Upload to add one photo or video, up to 50 MB, and review the receipt. The upload receipt's Family visibility: Not shared means upload alone did not share it.

4. Open the album to add photos, choose a cover, or remove an item. Use Audience to share it with every family in the school or with one group, program or session where offered, or to make it staff-only again. Review the audience before changing it.

Native Bloomily Center also lets staff capture and upload classroom photos. In its Media workflow, the Untagged filter and bulk selection can help link children; follow the native controls separately from the web Upload action.

Tagging, approval and family visibility

Tagging links children to a photo; album membership gives the album's audience access to eligible media. Neither tagging nor putting a photo in an album overrides an approval requirement. Review pending photos and use the available approve/decline controls before saying families can see them. Web bulk selection can tag children or add items to an album.

Families in an album's audience may see group photos of other children, even when their child is not tagged. Check your center's consent policy before sharing. Untagged media outside any family audience can remain staff-only.

Parents use Photos in the web portal to browse eligible shared albums. In the native parent app, the album entry may be under More > Photo Albums. Use native download/share controls where available; the web guide does not promise a download button for every media type.

Notifications and public media

Notify families, when available, is a separate communication action. Review the audience and confirmation and check its resulting delivery state. Do not claim every upload automatically sent a notification.

Public site photos are managed in Website > Media when enabled and require consent for public use. A private family album is not permission to publish a child's image on the website.

Walkthrough: Manage Photo Albums and Control Visibility

1. Open Learning > Media > Albums and select the album.

2. Use Add photos to choose and add the intended items.

3. Open the album's Audience. Choose the families who should see it, such as Families in one group, then choose Save audience. To make it staff-only, choose Staff only, then Hide from families.

4. Use the album's Edit option to change its name or description. Check the saved album and audience.

Album audience controls family visibility. An untagged photo can still be visible through its album. Pinning an album is not a privacy setting or a personal-favorites control; always use Audience to control sharing.

The recording uses one center’s example data and settings. Names, amounts, dates, counts and policy choices are examples. Follow the written guidance above where recording labels differ.

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