Review and approve staff hours, then download them for your payroll provider. Bloomily does not process payroll or pay staff through this workflow.

Workflow: Choose period → Gather hours → Review & correct → Approve → Export → Process externally

1. Open Timesheets

Open More → Timesheets in Admin OS. Read the selected pay period before making changes.

Overview shows the selected period, recorded hours and readiness checks.

2. Choose the workspace

Use Overview for period selection and readiness, Time entries for importing, reviewing and exporting hours, and Staff & setup for pay rates and settings.

3. Prepare the hours

Import recorded attendance or fill missing days from the published schedule. Review missing punches, breaks, duplicate coverage and regular/overtime totals before approval.

4. Export the reviewed period

Choose Time entries → Export timesheets. Check staff scope and the downloaded file before your payroll provider processes it.

Before you finish

• Exports include every approval status for the selected staff across the whole pay period. The Show filter does not limit the export.

• A schedule, attendance record, timesheet approval and completed payroll payment are separate records.

All Timesheets guides

Getting Started

• Understanding the Timesheets Workflow

• Navigating Overview, Time Entries, and Staff & Setup

• Understanding the Difference Between Schedules, Attendance, Timesheets, and Payroll

• Understanding What Bloomily Does—and Does Not—Send to Payroll

• Setting Up Timesheet Permissions for Administrators and Managers

• Timesheets: Special Cases and Current Limits

Pay Periods

• Understanding Pay Periods

• Choosing and Reviewing a Pay Period

• Opening a New or Empty Pay Period

• Understanding Current, Ended, and Historical Pay Periods

• Understanding the Pay-Period Readiness Summary

• Locking a Pay Period Before Exporting

• Reopening or Correcting a Locked Pay Period

Creating Time Entries

• Importing Staff Attendance into Timesheets

• Understanding What Happens During an Attendance Import

• Filling Timesheets from Published Staff Schedules

• Understanding What Happens When Scheduled Hours Are Used

• Adding a Time Entry Manually

• Viewing the Original Attendance Record

• Choosing Between Scheduled Hours and Actual Attendance

• Preventing Duplicate Time Entries During Imports

Reviewing Time Entries

• Viewing All Time Entries for a Pay Period

• Filtering Pending and Approved Timesheets

• Finding a Staff Member’s Timesheet

• Understanding Recorded, Adjusted, and Imported Entries

• Identifying Missing Clock-Ins or Clock-Outs

• Reviewing Flagged and Incomplete Entries

• Reviewing Scheduled Hours Against Actual Hours

• Understanding Regular, Overtime, and Total Hours

• Reviewing Automatic Break Deductions

Correcting Time Entries

• Correcting Clock-In and Clock-Out Times

• Adding or Correcting Break Minutes

• Correcting Regular and Overtime Hours

• Recording a Reason for a Timesheet Correction

• Correcting an Incomplete Attendance Import

• Removing an Incorrect or Duplicate Time Entry: Current Options

• Understanding the Timesheet Activity and Audit History

Approving Timesheets

• Approving an Individual Timesheet

• Approving Multiple Timesheets at Once

• Rejecting or Returning a Timesheet for Correction

• Can I Move an Approved Timesheet Back to Pending?

• Understanding What Timesheet Approval Does

• Completing the Final Payroll Review

Staff Payroll Setup

• Setting a Staff Member’s Pay Rate

• Setting the Effective Date for a Pay Rate

• Adding Staff Payroll Codes

• Updating a Staff Member’s Pay Rate

• Understanding Hourly and Salaried Compensation Types

• Exporting Staff Pay Rates

• Handling Staff Without Payroll Codes or Pay Rates

• Managing Staff with Multiple Roles or Pay Rates

Exporting for Payroll

• Preparing Timesheets for Payroll Export

• Exporting the Payroll Summary to CSV

• Exporting Detailed Timesheets to CSV

• Exporting Printable Timesheets to PDF

• Understanding the Difference Between the Three Export Types

• Selecting Staff Members for an Export

• Importing Bloomily Timesheet Data into a Payroll Provider

• Confirming That Exported Hours Match Bloomily

• Correcting Timesheets After an Export

• Keeping a Record of Previously Prepared or Exported Timesheets

Screenshots show an example center. Pay periods, approval, rounding, breaks and overtime settings depend on your organization’s configuration.